Temporary Part-Time Payroll Assistant

Job Status:                   Temporary ongoing (Hybrid)
Start Date:                  ASAP
Hours:                          Part Time Monday to Friday (3-days weekly-must include Wednesdays)
Annual Pay Rate:        £24702 - £29268

Applicants must have:

• Solid Payroll experience - up to 200 staff

• Ability to travel to central Newcastle (Wednesdays)

DUTIES AND RESPONSIBILITIES:

Responsible to: Finance Manager and/or Head of Finance and Business Intelligence

Responsibilities:

• Processing of company payroll every pay period.

• Maintaining the charity’s manual and computerised payroll processing systems and records by collating, calculating and inputting data within the normal monthly accounting periods.

• Assist HR team with calculating Flexi & Holiday allowances including pro-rata calculations for part-time staff.

• Maintaining and adherence to payroll policies and procedures from the organisation staff handbook and ensuring compliance with Employment law and HMRC regulations.

• Completing statutory payroll returns to HMRC for NI and PAYE obligations, and reconciliations to nominal ledger accounts.

• Maintaining Master documentation of Employee Salaries, benefits and deductions.

• Assist HR team in reconciling Holiday and Flexi Leave time to Financial records and Time recording systems.

• Assist HR team in reporting Sickness, Flexi Time and Holiday balances to Management on a monthly basis.

• General payroll administrative tasks as required.

• Other responsibilities as may be agreed from time-to-time.

PERSON SPECIFICATION

Essential Criteria:

• Experience of working in a small, busy finance team and possessing effective organisational and financial administrative skills.

• Experience of calculating salaries and relevant payments for staff.

• Experience of processing salaries in a payroll system.

• Experience of supporting staff whom are at a senior level in an organisation.

• IT literate with the ability to use a range of financial management and Microsoft products including Word and Excel.

• Educated to GCSE level or equivalent, including English and Maths.

• Ability to communicate clearly both orally and in writing with a diverse range of stakeholders.

• Able to maintain strict confidentiality.

• Ability to effectively prioritise own workload and support other team members as necessary.

• Able to meet deadlines in a pressured environment.

• 11. Able to work under own initiative and as part of a wider team.

Desirable Criteria:

• A payroll processing qualification or part qualified working towards a payroll processing qualification.

• Knowledge and skills in database and payroll accounting packages.

• Understand the payroll support needs of a complex organisation.