Temporary Administrator

Job Status:                   Temporary - possibly to permanent ongoing
Start Date:                  ASAP
Hours:                          8:00am to 4:30pm Monday to Thursday 8:00 am to 2:00pm Friday -38 hours
Hourly Pay Rate:        £12.65 basic plus £1.52 holiday pay - £14.17 combined

Applicants must have:

• Solid administration experience

• Ability to travel daily to Killingworth (Tyne & Wear)

DUTIES AND RESPONSIBILITIES:

Listed below are the responsibilities this role will be primarily responsible for:

Overview:

Our client is looking to recruit a full-time Administrator to deliver a range of administrative functions for the company, including: payroll, purchase ledger, project and health and safety administration.

The ideal candidate will be conscientious and self-motivated with at least 3 years previous experience of working in an office environment, an advanced knowledge of Sage 50 Accounting and Payroll is a strength; along with Microsoft Office, experience gained working within the construction industry would also be an advantage.

Role Responsibilities:

This job duties will include;

• Weekly calculation of employee timesheets
• Processing weekly Payroll on Sage Payroll
• Managing employee records
• Supporting HR processes eg. leave and performance management
• Purchase ledger control: processing invoices, reconciling creditor accounts, and addressing invoice queries
• Subcontractor payment processing and CIS Returns; sub-contractor claim tracking
• Maintaining project records in accreditation database
• Placing Orders with suppliers (Project and general consumables)
• Monitoring and maintaining stationery and PPE levels
• Project costs recording
• Customer invoicing, project claims / payment tracking, and credit control
• First point of contact for incoming telephone calls and visitors
• Health & Safety Administration, Periodic inspections and testing, subcontractor compliance, DBS clearances, accident reports etc
• Sourcing, hiring and off-hiring of Plant and Equipment
• Supporting project engineers as necessary
• Booking deliveries
• Vehicle Maintenance (Scheduling MOT, Servicing, breakdown etc)
• Fixed Asset and equipment – records, sign out
• Staff Welfare (Travel and accommodation, Training, Skills card renewal)
• Any other tasks as and when required.
• First Aider
• Fire Warden

Qualifications

English and maths GCSE C or above (4+)

A Level or equivalent Level 3 qualification minimum

Experience

Minimum 2 years administrative experience, including accounting functions

Sage or other similar accounting software

Attributes

Self-motivated and able to direct own workload

Good time management

Accurate with a strong attention to detail

Perseverant, with a commitment to completing task

Able to prioritise and respond to changing circumstances

.

Salary: Initially temporary rate £12.65 hourly – Reviewed after 6-months

Job Type:      Full-time, Temporary/Permanent